Board Job Component
Strongly
Agree
Disagree
Strongly
Improvement
1. Linkage with Stakeholders
a)
Board has identified who the major stakeholders are with respect to CCNM operations
b)
Board has a planned strategy for obtaining representative input from stakeholders
c)
Board is knowledgeable about stakeholder needs
2. Policy Development
a)
Primary focus at each meeting relates to the Ends
b)
Board follows a regular schedule for review of Executive Limitations & Governance Process policies
c)
Board has a process for identifying any additional policy development required
d)
Board receives adequate information to make informed policy choices
e)
Board obtains policy development information from sources in addition to the CEO
f)
Quality of board dialogue around policy issues is future-focused
3. CEO Evaluation
a)
There is a current monitoring schedule for Ends and Executive Limitations
b)
Monitoring schedule has been followed
c)
All board members assess monitoring reports for compliance before the meeting
d)
Appropriate questioning of monitoring reports, no straying into administrative details during meeting
e)
Annual CEO evaluation is based on achievement of ends and adherence to Executive Limitations
4. Board Processes consistent with CCNM Governance Model
a)
Board has consistently followed its governance model
b)
Board uses meeting time effectively
c)
Board owns and controls its own agenda, using an annual planning cycle
d)
Board maintains good self-discipline
e)
Committees have been used only to do Board work (work which has not been delegated to CEO)
f)
Committees have been asked to develop options and implications, not recommendations
g)
All committees have written products and a clear mandate
h)
Board regularly assesses and discusses board's educational needs
i)
Individual board members do not instruct CEO or other staff
j)
Schedule for self-evaluation of governance process exists and has been followed
k)
The Chair has provided leadership to assure that the Board behaves consistently with policies
l)
Board has a written code of conduct
m)
Board has assessed its own compliance with code of conduct
n)
Board has comprehensive orientation plan for new members
o)
Board has a succession plan for board continuity
5. Members
a)
The Board has the necessary range of skills and experience amongst current Members
b)
Members understand their responsibilities as individuals and members of the Board
c)
The time commitment required of Members is appropriate
d)
Members act in the best interests of the organization as a whole and do not pursue individual agendas that are not so aligned
6. Meeting Organization
a)
The number and length of Board meetings is appropriate
b)
Members have sufficient opportunity to provide input to the meeting agendas
c)
Agenda items that should appear on a regular basis do appear on a regular basis
d)
Members receive all necessary materials sufficiently in advance of Board meetings
e)
Meeting materials are relevant, sufficiently detailed, current and comprehensive and cover the appropriate issues
7. Meeting Effectiveness
a)
Board debate and discussion is frank and open
b)
Board debate and discussion is constructive in tone and respectful of differing views
c)
Agenda items are well structured and complete
d)
Agenda items are adequately addressed by the end of meetings
e)
Discussion of key issues has a balance of perspectives including the public perspective
f)
General consensus arises prior to any voting
8. Chair
a)
The Chair and Members have an effective working relationship
b)
The Chair identifies and ensures that necessary background materials are made available
c)
The Chair is effective in facilitating meeting process, discussion, decision-making and follow-up
9. Planning and Appraisal
a)
The Board reviews the Ends annually
b)
The Board reviews the operating plan annually
c)
The Board reviews progress on the Ends and operating plan throughout the year
10. Board Monitoring
a)
Management identifies and manages principal risks to the organization
b)
Management monitors and reports on specific statutory duties that are met with regard to employment, environmental, occupational health and safety, and financial reporting and taxation law
11. Ethics/Compliance
a)
The Board identifies and reinforces the ethical and legal responsibilities of its Members
b)
The Board has effective policies regarding the behaviour of individual Members (e.g. conflict of interest, and confidentiality)
c)
Ensuring Members comply with any such policies
Please consider the overall performance of the Board and describe any items that cause you concern. Whether or not these concerns are addressed in this survey, we would appreciate your elaboration on their content, importance or urgency.
